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VRAJBHOOMI INTERNATIONAL SCHOOL
School Policies
1. Communication Policies
We feel that Parents are our partners. Together we can help our children to achieve their goals. It will always be our aim to communicate clearly and effectively with parents. Communication is a bipolar process and needs to be emphasized. If parents do not receive the information they need, they may suggest. Ideas that aid in the development of the school are always invited.
Website and Facebook page :
Many events and activities happen throughout the year. Children participate in most of them. As a Parent sometimes we do feel disappointed because it is not always possible to attend all the events and activities. Don't be, because we at VISMA regularly update all the events and activities on our website (www.vrajbhoomi.org) and our Facebook page (VISMA Anand) and Instagram Account: vrajbhoomi_school.
Unique Student ID :
Every student is given a unique user ID. The number is to be used for accessing the School website for multiple purposes. It is mandatory for every parent to visit the School website daily for the optimum development for his/her child.
Email:
In today's world, the most effective way to communicate is through email. You are requested to use this medium and communicate with us through admin@vrajbhoomi.org
Telephone no's:
Circulars:
Communication with the parents is established through school circulars or broadcast group These circulars are uploaded on the school website as being eco-friendly is the need of hour.
The Vraj Samvaad - (The E-magazine of the school)
The School considers parents as the equal stakeholder in the development of students who participate diverse integral activities pertaining to the comprehensive growth of theirs. To share the glimpses of the year long activities we upload 'Vraj Samvaad' annually.
Yearly Calendar:
The Yearly Calendar of events is issued at the beginning of each Academic Year. It has details of most of the events scheduled to take place during the year. Schools are dynamic places, and sometimes changes and additions may happen. Parents are requested to read it carefully and plan their schedule accordingly.
Interaction with staff members:
Parents may 'stop by' at the end of the day with the knowledge that most staff members will be occupied and will not be able to entertain an impromptu meeting with them. It is more appropriate to make an appointment with the admin office so that the required ground work may be done in advance and a meeting can be arranged with the appropriate person.
Your concern regarding the curricular, behavioural and co-curricular issues should be discussed with the subject teacher and the class teacher respectively with the prior appointment. If unresolved or further doubts, Parents can contact the following people for further assistance:
| Class / Section | Designation |
|---|---|
| Pre-Primary, I & II | In charge or Co-ordinator |
| Std. III - IV | Section Co-ordinator |
| Std. V - VI | Section Co-ordinator |
| Std. VII - VIII | Section Co-ordinator |
| Std. IX - X | Section Co-ordinator |
| Std. XI - XII | Section Co-ordinator |
Still unsatisfied, then you may contact the Principal and finally the Director or write at samvad@vrajbhoomi.org
2. Important Policies
Leave policy:
For availing leave a proper written application addressed to the class teacher stating the reason on A4 size paper should be sent. In case of long leave the application should be addressed to the Principal. Hand book is to be utilized for keeping the leave record only. In case of emergency if a leave application couldn't be sent priorly, it should be sent on the very day the child attends the School. Failing to do this may cause a stay back for your child. Student will be allowed half day only in case of emergency. 85% attendance is a must for an individual to appear in Term Exam and to be promoted to the next class.
Discipline policy
Uniform:
- Parents must ensure that their child comes to school in proper uniform which includes hair styles approved by the School too.
- The I-Card is a mandatory part of uniform.
- The School approved tie, belt, socks, shoes and jacket are mandatory. The regular and sport uniform must be of the School approved design.
- If not in proper uniform, the child should have a valid reason in the form of a note duly signed by the parent / guardian only or else the child will be asked to sit on the floor for that particular day.
- The child with the increased frequency of not being in uniform may suffer further consequences.
Irregular H.W. / C.W:
The student will be entitled to any of the following consequences :
- Sit on the floor.
- Privileges will be taken away.
- Stay back after School hours.
Sharing Home Food with Students and / Not Sitting in the Assigned Class / Bringing Eatable Without Permission:
- Parents will be informed.
- Privileges will be taken away for a week.
- On repetition, home food facility may be cancelled.
Non-negotiable Issues :
The child has to face consequences decided by the authorities. It may lead to suspension and in severe cases, even rustication.
Bringing mobile and other valuables:
Item will be taken away and will be given only to parents at the end of the year.
Copying in Exam:
If a child is caught with chit, exchanging paper, answer sheet, showing the same to other or even talking, the child may complete the paper but will be given zero in that paper. Parents will be informed about it.
Misuse of technology:
It may lead to suspension and in severe cases, even rustication.
Use of Alcohol and tobacco in campus:
- 1st attempt: Suspension of 3 to 8 days
- 2nd attempt: Dismissal (L.C.)
Personal hygiene / appearance / dress:
- ✓ Dress Code: All students are to be neatly dressed in school with appropriate uniform during school hours, field trips and official gatherings.
- ✓ Formal uniform shirts must be neatly tucked in.
- ✓ No additional clothing other than the school uniform will be permitted.
- ✓ When not in uniform, variations in style are permissible as per the guidelines sent for the due occasion.
- ✓ Jewellery and accessories should not be worn during School hours.
- ✓ If a student has to wear for religious purpose, it should not be of precious metals like gold, silver, diamond, etc.
- ✓ Students are expected to maintain proper hygiene i.e. have trimmed and clean nails, wear fresh clean clothes and carry a handkerchief at all times.
- ✓ Boys are required to have well trimmed hair, properly brushed and combed.
- ✓ Sporting long hair / fashionable hairstyles / Gel in hair is strictly forbidden. Those that require shaving must do so regularly.
- ✓ Girls with long hair must have them tied up neatly. Hair colouring, style, ornamental clips, colourful hair bands and heavy jewellery are prohibited. Only black hair bands or rubber bands are allowed.
- ✓ No body piercing, nail art or tattooing is allowed.
3. Admission Policies
Admissions at Vrajbhoomi
Before applying for their ward's admission to VISMA, parents and guardians are advised to consider the following:
Admission Policy
Subject to availability of places and merit, VISMA offers education to children of all nationalities.
ADMISSION TO PRE-SCHOOL:
- ✓ Age for Nursery: Complete 3 yrs+ by 30th April
- ✓ Personal interaction with the parents and the child
- ✓ General Observation
ADMISSION TO GRADE I TO III:
- ✓ On time registration
- ✓ Age for Std 1st: Complete 6 yrs+ by 30th April
- ✓ Creative reflexes and general enthusiasm
- ✓ Interaction with the student and parent
- ✓ General Observation
ADMISSION TO GRADE IV TO IX:
- ✓ On time registration
- ✓ Aptitude Analysis in Mathematics, Science and English
- ✓ Interaction with the student and the parents
- ✓ General Observation
ADMISSION TO X:
According to the admission policy of CBSE and School. In case of a child getting admission from a different Board, then as per CBSE Norms.
Note: Same would be followed for an admission seeking in Grade IX.
ADMISSION TO GRADE XI :
It will be done on the basis of merit and available vacancies.
Note: The CBSE Norms would be followed for an admission seeking in Grade XI.
ADMISSION TO GRADE XII :
According to the admission policy of CBSE and the School.
Admission Procedure
VISMA is an independent school and admission is entirely based on the School's Admission Policy. Parents are requested to meet the Admission Incharge to understand the admission process. In the absence of a vacancy in the desired grade, successful students will be waitlisted and considered for the first available place.
Following enclosures are needed during the admission:
- ✓ Original Birth Certificate (Upto Std. I)
- ✓ Attested copy of the Birth Certificate (Std II to XI) in English
- ✓ Copy of the Attested Report Card of the Last Academic year or the 1st Term of the Current Year.
- ✓ Original School Leaving Certificate to be submitted at the time of the Admission.
- ✓ In case of the an NRI student, provide the school with the proof of citizenship and a declaration from parents stating the country of employment/work with documentary evidence.
Fees (at the time of admission)
The fee structure of the school can be obtained from the Admission Incharge. It is displayed on the School website too. The fee structure is revised annually.
Mid Imprest Deposit:
An Imprest deposit is made at the beginning of the term. This system has been put into place to avoid cash transactions through the student, for the activities like entry to competitions, Olympiads, costumes, field trips, worksheets, etc. All charges for the above mentioned activities will be debited from the student's account with prior approval/information to the parents. A detailed statement of the expenses incurred under this category will be issued at the end of the year. If the Imprest Account is short of the required balance, the child will not be able to participate in the above mentioned activities.
Mid Semester Admission:
If a student is admitted in the middle of a session the fee payable will be for the whole session.
Withdrawal from VISMA:
- ✓ Parents or Guardians are required to notify the Principal in written about the withdrawal of the student.
- ✓ Students who have applied for withdrawal from the school must write an application before 31st January of the Academic Year to the Administrator's Office. Until the account office clarifies that all dues are cleared and school property including textbooks / equipment in good condition returned; examination results, admit card for Board Exams, transfer certificates/recommendations to future schools / colleges will not be issued.
- ✓ Transfer Certificates will only be issued once the student's dues to the school have been cleared and all school equipment / books are returned.
- ✓ At the time of exit, unless the Principal has received a written request from the parent, he/she would be unable, for legal and ethical reasons, to respond to requests from prospective schools to supply information about a student's academic progress.
Procedure for Payment of Fees & Refunds:
- ✓ All school fees must be paid strictly between 1st & 7th dates of the due month to avoid any consequences.
- ✓ Fees will be collected at the Account Office in terms of cash or cheque payable to "VRAJBHOOMI INTERNATIONAL SCHOOL TRUST" for Academic Fees and "SHREE VRAJBHOOMI FOUNDATION TRUST" for the Food Fee and the Transport Fee with the name of the child and class mentioned at the back of the cheque. Use only a ballpoint pen to fill in details.
The Fee can be paid in the following installments:
- ✓ In 6 months Installments
- ✓ Annually
- ✓ Dishonoured cheques shall attract an additional charge of Rs. 500/-. Hence, a fresh cheque for the fees with a penalty of Rs. 500/- has to be deposited at the school office.
- ✓ If Fees aren't paid beyond certain time from the stipulated schedule then the School has the discretion to take appropriate steps and eventually admission may be cancelled.
- ✓ The Academic Fee covers all of the teaching and other expenses such as use of labs and library.
- ✓ The Food Fee covers breakfast and lunch provided at the School.
- ✓ The School Food once selected can't be changed through out the year.
- ✓ The Transport Service once selected will not be changed through out the year.
- ✓ The Academic Fee does not include or cover the cost of text books, stationery, uniforms, field trips, excursions, extra subject / learning support, external examination fee, transportation beyond the periphery of 20 kms. from Anand, specialised sports and other co-curricular activities and competitions organised outside the School Campus.
- ✓ Payment of fees as per schedule is very essential. Fees not paid as per the schedule indicated may result in the child's name being struck off the school's rolls. If the parents request for continuation of their ward's studies at VISMA, it would be treated as a new student and all fees & dues shall be paid/levied as per the rules applicable for a new student.
- ✓ All bank charges pertaining to inward remittance of school fees, if any, shall be debited to student's account; in the event of a cheque / draft return.
- ✓ If a child seeks admission again after taking the School Leaving Certificate, he/she would be treated as a new student and all fees & dues shall be paid/levied as per the rules applicable for a new student.
- ✓ Responsibility of payment of fees is that of the parents or the person who has signed the admission form.
- ✓ Fees will not be refunded or waived for absence through sickness, shortened term or extended vacation, early release before term end, non consumption of food or any other reason.
- ✓ Refunds, if any, are refunded by "Cheque" without interest, deducting any outstanding charges due to school after the student has left the school.
- ✓ Fees are revised annually.